Administrative Assistant в BCG

Job Responsibilities

Coordinate activities of the reception team
Smoothly execute day-to-day operations with focus on service excellence and business acumen; reinforce a positive, close-knit office culture
Maintain general appearance of the front desks, the main kitchen and meeting rooms; check the state of stationery and equipment in the reception area, meeting rooms and copy rooms
Liaise with suppliers (stationary, food, laundry, flowers delivery etc.) including tendering, negotiations, concluding agreements, ordering, service level control, handling complaints
Coordinate drivers’/coffee ladies/cleaning/technician schedule
Ensure that every phone call is handled in a courteous and professional manner and that all visitors are appropriately attended to
Assist with building services requests; perform quarterly audit of entry passes (ensure records are kept properly so that they can be easily retrieved for review when needed by relevant personnel)
Organize couriers, taxi, catering, flowers delivery etc.
Arrange blanks, envelops etc. production and delivery; ensure on time and smooth custom clearance
Ensure the efficient processing of incoming and outgoing mails, calls, postage, requests for services, room-booking requests etc.
Assist with internal/external events preparation
Other duties as may be assigned.

Basic Job Requirements

Relevant experience not less than 2 years
Stress resistance, ability to work in a constantly changing environment
Ability to work effectively under continuing pressure and possible interruptions
Ability to be organized and friendly
Excellent communication skills
Time management skills
Organizational and problem solving skills
English level – upper-intermediate (both oral and written)
Computer literacy (MS Office)

Apply

Please mention the Your Job telegram channel as the source of information regarding this position