Writing an Application Letter

Solicited application letter - These letters are written in response to an advertisement.

Unsolicited application letter - Such application letters are written at the writer's initiative and you are sending the CV for an unadvertised job position in an organization.

Following things should be kept in mind while drafting a letter

Introductory Paragraph

Body of the letter - achievements

Closing the letter

Guidelines for drafting a job application letter

  • Use a formal letter style, and these styles should include the date, followed by the name and address of the person who you are writing, the reference line, the salutation, the body and the complimentary clause & compose and print your letter in a computer and using an inkjet printer and in a white bright paper
  • Introduce yourself and explain that you are writing to arrange an interview so that you have an opportunity to discuss positions that may become available in a specific department of the company.
  • Briefly describe your background.
  • Indicate that you will follow up with a phone call to see if it will be possible to schedule an interview at a convenient time so that you may bring your resume and discuss your qualifications.
  • Closing the letter

the letter should have clear contact information

Contact details

5 August

Name of HR
Address of company

Dear sir/madam,
reference (from advt)

details about you

end with a note. (i look forward...)

yours faithfully


Personal particulars

Academic qualifications


Additional information


Personal particulars

  • Name
  • DOB
  • Contact details(Mail-ID and Phone Number)

Academic Qualifications

  • Should be in reverse chronological order.
  • Degrees first
  • Name of Institute, Degree, Grade
  • Ignore adding degrees if you scored fewer marks

Work Experience

  • Mention the portfolio for which you are applying (manager, asst manager)
  • Activities (co-curricular activities,Extra-curricular activities)

Add reference and additional information if necessary



Do's and Don'ts


  • Do not use an uncommon format.
  • Do not mention the salary expected.
  • Do not leave any gap in your experience.
  • Do not give reasons for leaving a particular job or changing your earlier jobs.
  • Do not use coloured paper.
  • Do not send a handwritten resume.
  • Do not give personal details about yourself that are not relevant to your job consideration.
  • Do not be too brief or too lengthy.


  • Indicate a specific ob objective or summary of your qualification
  • Highlight your accomplishments.
  • Emphasize any education/training/experience related to your job objective
  • Give details of your professional activities supporting your career activities