To access the settings, tap the profile icon or the three-dot menu in the top-right corner of the main screen.

In your Profile section, you can also:

• Manage your subscription;
• Contact the SupportTeam via chat;
• Access documentation and video tutorials (YouTube);
• Read the latest product updates;
• Review the User Agreement, Privacy Policy, and Payment Terms.

Go to «Settings» to adjust the app configuration.

Here’s what you can configure:

• App language — English, Russian, Spanish, or Farsi. Default: English
• Time zone — Set your preferred time zone. Default: System time zone
• Display settings:
• Display dynamic sections — choose which task blocks to display on the Home screen: «All», «Today», «Tomorrow», «Next 7 Days», «Completed».
  By default, all sections are shown.

• Hour cycle — Choose how time is displayed: in 12-hour or 24-hour format.
  Default: 24-hour format.
• Project settings gear link - Where the group project' gear icon links to: to the project info page by default, rather than the project settings page.
• Display news  — Toggle whether to show product news on the Homepage.
• Inbox notifications: Choose which events in the Inbox section should trigger bot notifications. Default: All notifications enabled

Group Project Settings

To adjust the settings for a group project, open the project, click on the gear icon, and select «Project Settings».

You can:

• Modify general settings—group chat members will receive a notification about any changes:
• Choose which types of notifications you want to receive in the group chat. By default, all are enabled.
• Select the time zone for task notifications. By default, it is set to Moscow.
• Set the notification language for the group chat. The default language is English.
• Adjust personal settings—customize task visibility and task notifications.

Personal Project Settings

To adjust the settings for a personal project, open the project, click on the gear icon, and select «Project Settings».

You can change the personal project’s avatar, rename the project, or delete it.

Creating an Area:

1. Tap the Plus button in the lower-right corner of the main screen.
2. Select New Area from the options provided.

Enter the desired name for your area and click the blue arrow. Your area is now created!

Simply drag and drop projects into the area, grouping them by topic, importance, or any other criteria that suits your needs.

Click on the area’s name to open a dedicated view where the area functions as a project, and its included projects appear as subprojects.

Within the area, create tasks effortlessly using the widget or by tapping the Plus button.

Customize Your Area - click the gear icon to modify the area. You can:

• Change the area’s name.
• Upload the picture.
• Delete the area.

When an area is deleted, the projects it contained will no longer be grouped, but their data will remain intact.

For a detailed walkthrough, check out our short video review on working with areas, available on our channel.

A task card will pop up. Fill in the required fields (detailed instructions are provided in this article) and hit «Create» to finalize the task.

Next, the interaction will switch back to the chat. Simply tap the button from UTasksBot in the conversation.

The task will be created in the chat, you can accept it by tapping the ‘Accept task’ button.

Moreover, if you forward a message with an unaccepted task to another user, they can click ‘Accept task’ and become the assignee.

When finally the task is accepted it will be displayed in the ‘Inbox’.

At the same time, the task will become unavailable for acceptance by other users.

The execution of inline tasks follows the usual algorithm.

In addition you can watch a short video review on inline tasks in our channel.

Promo codes can only be used for annual subscriptions.

Once applied, the annual subscription will cost 750⭐ (reduced from 1000⭐).

The promo code can only be used once.

To apply the promo code, go to the UTasks main screen and click on the current tariff bar.

In the «Promo Code» field, enter the code without spaces.

Click the blue arrow.

The prices will be recalculated after applying the promo code: you can now purchase the annual subscription for 750⭐.

Next, confirm your purchase.

Congratulations! You are now a PRO-plan subscriber!

You can also use the promo code to prolong your PRO-plan.

To create a new personal project click the Plus button in the bottom-right corner of the main screen, select «New Project» from the menu.

Enter the name of your personal project and click the blue arrow to proceed.

Before creating tasks in your new personal project—either using the widget or the Plus button—you can customize it to suit your preferences.

• 1 Creating a Group Project Using the UTasks Menu
• 2 Creating A Group Project Using Telegram's Standard Method Of Adding Group Members

1 Creating a Group Project Using the UTasks Menu

Tap the Plus button in the bottom-right corner of the main screen and select «Add to group chat».

Select a Telegram group you'd like to join for collaboration.

Add UTasks to the group as a participant or assign the bot as an administrator to manage permissions.

For example, enable the bot to pin messages for quicker access to tasks.

To make things easier, pin a message in the chat with a Tasks button. This button provides direct access to the project's task list.

Now you're ready to assign tasks to group members and enhance your collaboration!

Group project appears in the project list for all group members.

2 Creating A Group Project Using Telegram's Standard Method Of Adding Group Members

Setting up a group project by adding a user to a Telegram group is simple with the standard group management features. Here’s how you can add UTasks to your group:

• Open the group where you want to add UTasks.
• Tap on the group icon to access its settings.
• Select the «Add Members» option.
• In the search bar, type @UTasksbot and add it to the group.

Your group is now set up as a group project!

Before creating tasks (via the widget or the Plus button), you can adjust project settings to fit your needs.

To remove a project, simply leave the associated group in Telegram.

• 1 Moving Tasks Between Projects
• 1.1 Moving Tasks Between Group Projects
• 1.2 Moving Tasks from Group Projects to Personal Projects
• 1.3 Moving Tasks from Personal Project to Group Projects
• 2 Attaching Files to a Task
• 3 Deleting a task

You can edit Tasks created by yourself or your colleagues.

How to Edit a Task:

• Navigate to the «Inbox» folder or the relevant group project folder.
• Select the task you want to edit.
• Make the necessary changes, attach any files, and click «Save» to confirm.
• Use the «Back» button to cancel any unsaved changes.

1 Moving Tasks Between Projects

You can move tasks between projects, whether personal or group, and vice versa.

1.1 Moving Tasks Between Group Projects

If you need to change task’s project:

• Open the task you wish to move;
• In the «Project» field, select the desired target project;
• Click «Save» to move the task to the selected project.

When a task is moved between projects:

• Assignees who are part of both the original and new project will be retained as task assignees.
• Assignees that are not members of the new project will be removed from the task.

Additionally when a task is moved to a new project it is assigned a new number, consisting of the identifier of the new project and a new sequential number within the destination project.

If a task assignee leaves the project chat room, they will automatically be removed from all tasks assigned to them in that project.

Upon rejoining the group chat, they will be automatically restored as the assignee for their previously assigned tasks.

1.2 Moving Tasks from Group Projects to Personal Projects

When a task is moved from a group project to a personal one, all assignees are removed from the task and it is also assigned a new number.

The task becomes invisible to everybody except you.

1.3 Moving Tasks from Personal Project to Group Projects

When moving a task from a personal project to a group project:

• Select the desired group project in the designated Project field.
• Set assignees from among the participants of the group project.
• Click «Save» to finalize the transfer.

2 Attaching Files to a Task

There are two ways to attach files to a task:

1. During Task Creation. Click the paperclip* icon when creating a task to attach files.Each file must not exceed 20MB in size. You can attach up to 10 files in total.
2. Via Task Notifications in the Bot Chat. Сlick «Reply» to any task notification and attach the file as you normally would in Telegram. File size is unlimited in this method.

Personal Task Files are saved in the private chat with the bot.

Group Project Task Files are saved in the shared project chat.

To view attached files, simply click on the file name. You will be directed to the chat location where the file is stored.

3 Deleting a task

Only an author of the task and administrators of the project in which the task is located can delete the task.

There are two ways to delete a task:

• From the Task Card: open the task card, select the menu (three dots), and choose «Delete».
• From the Task List: swipe the task to the left and select the delete option.

Area* - a larger project grouping that houses multiple projects within it.

Clicking on an Area reveals it as a project, with the contained projects displayed as subprojects.

* - feature only available for PRO-plan users

Getting Started with UTasks

• App Settings

Tasks

• How To Create a Task
• How To Create Inline Tasks
• How To Edit a Task

Projects

• How To Create a Group Project
• How To Create a Personal Project
• Project Settings

Areas

PRO-Plan

• PRO-Plan Benefits
• How to Purchase a PRO-plan for Your Team
• How to Apply a Promo Code to Purchase the PRO-plan